CODE OF PROFESSIONAL ETHICS IN PUBLIC PROCUREMENT MANAGEMENT

Introduction

During procurement the Logistics Management in KAF is guided and bonded by professional ethics as follows:

  • Every person in a position of trust is expected to act within a frame work of values that include four aspects of personal behaviour, legal, ethical, moral and social responsibility.
  • Part of the effort now underway to professionalize procurement management concerns this topic because every profession has a code of ethics.
  • Ethics is a matter of behaving in accord with the stated standards of the group to which one belongs. Morals go beyond ethics to the total character of the person.
  • Maintaining ethical standards is especially difficult in the procurement function, however, public procurement officials have to try to live up to the requirement.

Honesty

People who procure on behalf of organizations cannot afford to give anyone cause to believe that their procurement behaviour is not completely ethical. Spending millions of shillings for their organizations, they are exposed to temptations that most of their colleagues face. Therefore, they have to be honest.

Enhancing Integrity

Procurement officials should never use their authority or office for personal gain and shall seek to enhance their integrity by;

  • Maintaining unimpeachable standards of integrity in all business relationship both inside and outside the organizations in which they are employed.
  • Fostering the highest possible standards of professional competence amongst those for whom they are responsible.
  • Optimizing the use of resources for which they are responsible to provide the maximum benefit to their employing organization.
  • Complying both with the letter and spirit of:-
    1. The law of the country.
    2. Contractual obligations.
  • Rejecting any business practice which might reasonably be deemed improper.

Guidance

In applying the above precepts procurement officials should follow the guidance below:-

  • Declaration of interest
  • Any personal interest which may impinge or might reasonably be deemed by others to impinge an official's impartiality in any matter relevant to his or her duties should be declared.

  • Confidentiality and Accuracy of Information
  • The confidentiality of information received in the course of duty should be respected and should never be used for personal gain, information given in the course of duty should be true and fair and never designed to mislead.

  • Competition
  • While bearing in mind the advantages of the official's employing organization of maintaining a continuing relationship with a supplier, any arrangement which might, in the long term, prevent the effective operation of fair competition should be avoided.

  • Business gifts
  • Business gifts, other than items of very small value such as business diaries, calendars, should not be accepted.

  • Hospitality
  • Modest hospitality is an acceptable courtesy at a business relationship. However, the recipient shall not allow himself to reach a position whereby he might be deemed by others to have been influenced, in making a business decision as a consequence of accepting such hospitality. The frequency and scale of hospitality accepted shall not be significantly greater than the recipient's employer would be likely to provide in return.

Abuse of Public Office

Public Office is abused for private gain when:-

  • An official accepts, solicits or extorts a bribe.
  • When private agents actively offer bribes to circumvent public policies and processes for competitive advantage and profit.
  • Patronage and nepotism, theft of state assets or the diversion of state revenues subverts the public goods.

Principles for Procurement Officials

  1. A procurement official shall not be compromised.
  2. A procurement official shall be honest and shall not be afraid to stand for the truth.
  3. A procurement official shall possess integrity and a will.
  4. A procurement official shall put character above wealth.
  5. A procurement official shall not lose individuality in a crowd.
  6. A procurement official will make no compromise with a wrong.
  7. A procurement official will not do it because everyone else does it.
  8. A procurement official shall not believe that shrewdness, cunning and hard headiness are the best qualities for winning success.
  9. A procurement official shall not be ashamed or afraid to stand for the truth when it is unpopular.
  10. A procurement official shall say "No" with emphasis, although the rest of the world will say "Yes".
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